People Operations Specialist
Inspectorio, Vietnam
Job Description
About Us
Inspectorio is a SaaS company founded in 2016, aimed at helping brands, retailers and manufacturers build an interconnected supply chain. Through our suite of products, including RISE, SIGHT, and TRACKING, we’re able to support our customers to manage risk through digitalized quality, compliance, and production tracking programs.
Bound by our mission to build an interconnected, sustainable, and transparent supply chain, and was named Best Tech StartUp in 2021 by The Tech Tribune. The industry sees our vision, as today, Inspectorio is used by over 8,000 customers, including some of the largest brands and retailers in the world.
What you'll do
People Team (HR) at Inspectorio is looking for a proactive and results-oriented individual to manage remote employee operations, including Belarus operations, and office management. Our mission is to make Inspectorio a unique place to work, a place where Inspectorians feel welcome, connected, recognized, motivated, empowered, and one where Inspectorians are growing and developing every day.
As a People Operations Specialist, you are part of this important and exciting journey. Your main responsibilities will be the end-to-end cycle of employment management for the Remote team and office management including benefits execution, employee data and documentation.
OFFICE AND FACILITIES MANAGEMENT
- Office procurement, cleaning and security services arrangement
- Asset management and maintenance: Coordinate with IT in laptop/working equipment management, including procurement, inventory management, etc
- Manage vendor relationships, reviewing services contracts, renewals, and rates (ex: janitorial, supplies, food amp; beverage, security, building lease, technical support, subscriptions, etc.)
- Business travel management: Handle itinerary, visa, transportation (air ticket booking, etc.), hotel arrangement, etc.
- Relocation management for foreign employees: Visa/Work Permit/Residency and related processes where applicable
- Ensures all staff members have the necessary supplies and resources to perform roles successfully
- Coordinate food and beverage as needed, purchase of supplies
- Other administrative and ad-hoc tasks where needed
EMPLOYEE DATA amp; DOCUMENTATIONS amp; BENEFITS
- Contract and payment management: Coordinate with Finance amp; Accounting to ensure contract and payment are handled on time in full and complied with local/global legislations
- Responsible for administering benefits following global and local policies
- Communicate and advise managers and employees of changes and developments related to benefits
- Maintains knowledge of trends, developments, and best practices in compensation and benefits administration
- Implement and maintain employee data and documents related to payroll and benefits on a real-time, accurate, and complied basis
- Ensure adherence to all employee data and document retention, reporting and audit requirements
- End-to-end cycle of employment management for the Remote team: on-boarding, off-boarding, contract, system set up for Employer of Record and contractor agreement
- End-to-end cycle of administration for the Remote team: business travel, asset management, company events
GENERAL SUPPORT FOR PEOPLE TEAM
- Provide support to employees in various People Team related topics
- Provide support in the development and implementation of People Team policies amp; processes, Data Management
- Provide support in Projects amp; ad-hoc tasks where needed
Requirements
- Bachelor's degree or equivalent practical experiences
- At least 3 years related experiences in international companies, preferably in startup and/or remote environment
- Strong English communication skills, both verbal and written
- Excellent organizational skills and attention to detail with the ability to deliver quality output whilst working under pressure and to tight timelines.
- Ability to maintain confidentiality and handle sensitive information
- Strong problem-solving and project-management skills
- Open mindset, hunger for new knowledge and experiences
Benefits
Why it would be awesome to work with us
- Unlimited annual leave: Yes, you heard that right! We take work:life balance seriously!
- Flexible working: You can WFA, or from our many hubs around the world.
- Project ownership: Whatever work or social project you’re passionate about, we’ll listen!
- Fun: Company-sponsored trips, weekly parties, sporting events, and more.
- Personal and professional growth: we make sure t